Administrative Incomplete

The Chief Academic Officer may, in exceptional circumstances, approve an administrative incomplete (“I”) if students have carried a subject with a passing grade until near the end of the semester but are unable, because of unusual and substantial cause beyond their control, to take the final examination or to complete some limited work. Students must complete an online application form and have it approved by the instructor, department chair, and the Registrar. The completed form will be processed by Academic Affairs, and the student will receive a grade of “I.” This form can be found on the Portal.

Failure to appear for a final examination or to complete term work in the time allowed is not automatic justification for an incomplete. Unless proper justification is shown, the test or other work will be graded as “F” and averaged into students’ other work for the semester or term.

If students fail to submit the incomplete work or take the final examination within 60 days after the official ending date of the semester in which the incomplete was incurred the grade will default to an “F.”

If students require an extended time to remove incompletes, they must get a recommendation from the instructor who issued the grade and approval by the department chair or college dean, and the Chief Academic Officer. Only one extension (not to exceed 60 days) will be granted, and it must be arranged before the normal 60-day limit expires. It is a student's responsibility, in consultation with the instructor, to arrange for removing incomplete grades.