Refund Policies

Students can receive full refunds of prepaid tuition, fees, and room-and-board costs (less the non-refundable deposit and registration fee) if they present written notice of withdrawal at the SAS office before the last drop date. Refer to academic calendars. Students who withdraw after classes begin receive refunds based on the following schedule.

Important: Students receiving financial aid should confer with the SAS office to determine how their financial aid will be affected before they change their status. Students who withdraw from all classes after the last day to withdraw with a refund will be subject to removal of Title IV aid based on results from the U.S. Department of Education.

Tuition refunds for fall, 2023 will be made on this basis:
Through Aug 30, 2023  100% of tuition
After Aug 30, 2023  No refund

Tuition refunds for spring, 2024 will be made on this basis:
Through Jan 23, 2024  100% of tuition
After Jan 23, 2024  No refund

Refund policies for summer, 2024 are as follows:
If you withdraw before 3rd class date 100% refund 
If you withdraw on or after 3rd class date No refund

Appropriate refunds will be made by check within 45 days of receipt of a request for refund. Refunds of board (meal) and room charges will not be refunded after the last date to drop. No refunds will be made for temporary absence during the regular school year. For information concerning board and room refund policies, contact the Student Administrative Services office. Special instructional fees will not be refunded unless students withdraw before the first day of class. No refund will be made of the tuition deposit or the $100 registration fee.

Cash advances will not be distributed until a student’s account reflects a credit balance (all financial aid has been applied). Subsequent to the add/drop period, students having a credit remaining will have the option of leaving the credit on account or receiving a check for the total credit. A “Request for Refund” form must be completed at the SAS office.

The University reserves the right to dismiss any student whose conduct is not satisfactory in any area of university life (under procedures stated in the Rockford University Student Handbook). No refund of tuition, room, board or fees is made in such cases.

Students may appeal any refund policy decision to the Director of Student Administrative Services.