Payment of Fees

Rockford University students are billed each semester in advance. The billing for the fall semester will be prepared and mailed July 1 and will be due August 1. The billing for the spring semester will be prepared December 1 and is due January 1. Students’ registrations are not complete until their accounts have been paid in full or arrangements for payment in full have been approved by SAS.  It is the responsibility of each student to drop courses prior to the end of the drop/add period.  Any registrations remaining past the add/drop period will not be considered for a tuition refund.  A number of payment options are available, including an interest-free monthly payment option arranged for each semester, employer tuition assistance, loans, MasterCard, VISA or Discover, through consultation with the SAS office.  It is the responsibility of all Rockford University students to maintain current contact information including name, permanent mailing address and telephone number with the SAS office.  Credit/Debit card payments can be processed online through the student’s self-service account

Checks should be made payable to Rockford University and addressed to the address below:

Office of Student Administrative Services

Rockford University

5050 E. State St.

Rockford, IL 61108-2393

Financial clearance is required for class attendance and residency at Rockford University, and participation in Rockford University activities. No grades, diploma, certificate or transcript will be granted to students who have indebtedness to Rockford University.

Time Payment Plans

Rockford University attempts to provide for all students financial aid packages sufficient to meet their entire financial need. However, for those students who remain personally responsible for paying a portion of their Rockford University costs, the following option is available:

•    Rockford University offers an interest-free payment plan that allows students/families to pay their out-of-pocket balance in installments over the course of a semester. There is a $50 per semester enrollment fee which must accompany the first full payment when making arrangements for a payment plan.  Monthly installments can be paid by VISA, MasterCard or Discover cards online through the student’s self-service account or by phone in SAS.  You may also mail a personal check or pay in person at the SAS Office.

Monthly payments that fall 10 days past due may be assessed a late fee of 1.5 percent. Account balances after the due date that are not covered by scheduled loan disbursements, employer tuition assistance or veterans benefits may be assessed a late fee of 1.5 percent of the balance until paid in full.

Employee/Employer Reimbursement

Students who are receiving employer assistance are required to submit an Employer Reimbursement Authorization Form prior to the first class period of each  semester.

Students who are receiving employer assistance and also want to have their tuition payment deferred until the end of the semester are required to submit the Tuition Deferment Form prior to the first class period of each semester. Ultimately, Students are responsible for full payment of accounts.

Refund Policies

Students can receive full refunds of prepaid tuition, fees, and room-and-board costs (less the non-refundable deposit and registration fee) if they present written notice of withdrawal at the SAS office before the last drop date. Refer to academic calendars available online at http://www.rockford.edu/academics/resources/schedules/. Students who withdraw after classes begin receive refunds based on the following schedule.

Important:  Students receiving financial aid should confer with the SAS office to determine how their financial aid will be affected before they change their status. Students who withdraw from all classes after the last day to withdraw with a refund will be subject to removal of Title IV aid based on results from the U.S. Department of Education.

Tuition refunds for fall, 2020 will be made on this basis:

Tuition refunds for spring, 2021 will be made on this basis:

Refund policies for summer, 2021 are as follows:

Appropriate refunds will be made by check within 45 days of receipt of a request for refund.

Board (meal) and room charges will not be refunded after the last date to drop. No refunds will be made for temporary absence during the regular school year. For information concerning board and room refund policies, contact the SAS office.

Special instructional fees will not be refunded unless students withdraw before the first day of class. No refund will be made of the deposits or the $50 registration fee.

Refunds will not be distributed until a student’s account reflects a credit balance (all financial aid has been fully disbursed). Subsequent to the add/drop period, students having a credit remaining will have the option of leaving the credit on account or receiving a check for the total credit. A “Request for Refund” form must be completed and turned in at the SAS office.

The University reserves the right to dismiss any student whose conduct is not satisfactory in any area of University life (under procedures stated in the Rockford University Student Handbook). No refund of tuition, room, board or fees is made in such cases.

Students may appeal any refund policy decision to the Associate Vice President for Enrollment Management & Director of Student Administrative Services.