Adding, Dropping and/or Withdrawing Courses
Students may add courses for the first seven calendar days (beginning with and including the first day of classes) of the fall and spring semesters as indicated on the Academic Calendar. Students may make these changes electronically without instructor signatures. Students may not add any courses, except modular courses, after the first 7 calendar days (as defined above) of the fall and spring semesters.
Students may drop courses without academic or financial penalty with the exception of non-refundable fees for the first 7 calendar days (as defined above) of the fall or spring semesters. Students may make these changes electronically without instructor signatures. Student who withdraw from courses after the first 7 calendar days of the semester (as defined above), but prior to 21 calendar days before the last day of classes, will receive grades of “W” and will be financially responsible for the class. Students may not withdraw after this deadline.
Students should consult the current Academic Calendar to confirm the specific dates for the current semester.
Students should consult with Student Administrative Services if they have questions regarding how the add, drop or withdraw process will impact their financial aid.
Program Changes in 8 Week Courses
• The deadline to drop an 8-week course without academic or financial penalty with the exception of non-refundable fees is for the first 7 calendar days (beginning with and including the first day of classes)
• Students who withdraw from 8-week courses after the first 7 calendar days (beginning with and including the first day of classes) will receive a grade of “W” and will be financially responsible for the class.
• The latest time to withdraw from 8–week course is by the end of the seventh week of class.
Program Changes in 2, 4, and 6 Week Courses
• The deadline to add 2, 4, and 6 week courses is by 11.59 p.m. of the first class day.
• The deadline to drop 2, 4, and 6 week courses without academic or financial penalty with the exception of non-refundable fees is 11.59 p.m. of the first class day.
• The latest time to withdraw from 2, 4, and 6 week courses is 11.59 p.m. on the day before the course ends.
Auditing
Students are encouraged to visit classes and lectures with the permission of the instructor.
Students may audit any course with the approval of the advisor and the course instructor, provided that they, as auditors, do not displace students enrolled for credit. SAS will record “audit” on student transcripts when, in the judgment of course instructors, students have met minimal requirements.
To change from audit to credit status, students must inform Student Administrative Services within the first seven calendar days (beginning with and including the first day of classes) of the fall and spring semesters as indicated on the Academic Calendar OR before the start of the 3rd class date for summer classes. Students must pay all the usual fees, complete all work and pass all examinations.
Students may also receive credit for a course either by auditing the course, waiting a semester, then taking the final exam during the time regularly scheduled for such exams each semester or by taking a special exam for credit.
Part-time students pay reduced tuition for auditing classes. Special alumni and senior citizens programs also are available for auditing undergraduate courses in the fall and spring semesters.
Repeating Courses
A student may repeat a course only once. Only the course credits and, provided the repeated course is taken at Rockford University or as part of an approved Rockford University program, the grade earned for taking the course the second time will count toward graduation. Both courses, if taken at Rockford University or as part of an approved Rockford University program, and grades will be recorded on a student’s transcript.
All students must inform the Graduate Office when they are repeating courses.